Plumbing Invoices: Labour, Parts and Payments
By InvoicePaw · Updated
A plumbing invoice is easier to follow when the customer can see what was repaired and how labour and parts add up. Keep the work description specific, show any agreed discount or deposit, and make the remaining balance easy to find.
Describe the repair, not just “plumbing”
“Kitchen sink leak repair” gives the customer more context than a generic service label. If there were multiple jobs on the same visit, describe each one. Use the description or notes for a service date or job reference when needed.
Keep the invoice consistent with the price you agreed to. If you quoted one fixed price, don’t invent a labour/parts breakdown after the fact. If labour and parts were priced separately, show them separately.
Example: labour plus replacement parts
For a repair with $200 labour and $85 replacement parts, the subtotal is $285 before applicable tax or other adjustments. Send both amounts in one text and review how they appear in the draft.
Example text
bill Jamie at jamie@gmail.com for kitchen sink leak repair, labour $200, replacement valve and fittings $85. due in 14 days
Maple Plumbing
123 Sample Street
Toronto, ON M5V 2T6, Canada
mapleplumbing@gmail.com
- Invoice
- #1024
- Issued
- Oct 20, 2026
- Due
- Nov 3, 2026
Bill to
Jamie
jamie@gmail.com
| Description | Amount |
|---|---|
| Kitchen Sink Leak Repair — Labour | $200.00 |
| Replacement Valve and Fittings | $85.00 |
- Subtotal
- $285.00
- Illustrative HST (13%)
- $37.05
- Total
- $322.05
- Paid
- $0.00
- Balance due
- $322.05
Payment instructions: Pay by e-Transfer to the business email above. Include invoice #1024 as the reference.
Fictional example, not payable. The 13% tax is for illustration, not a recommendation for your business. Confirm the applicable tax and include your tax registration number when required. Your invoice uses your own business and payment details.
Check the details that affect payment
- Customer name or business name and the correct recipient email.
- Business name, contact details and tax registration number, if applicable.
- Separate work descriptions, quantities and prices where applicable.
- Confirmed tax setting, any agreed discount, payments already received and the remaining balance.
- An explicit due date and your own payment instructions.
Review before you leave it with the customer
InvoicePaw sends a text summary and a link to the complete draft. Check that the scope of work, recipient and total are correct. If a part price changed, say what to change and review the new preview. Reply YES only when you want the invoice issued and emailed.
Your customer can view, print or download the PDF from the invoice page. Payment happens using your own instructions, not through InvoicePaw. When payment arrives, text PAID followed by the invoice number to update its status.
No subscription for occasional invoices
The first three invoice sends each month are free. Extra sends cost $0.99 each in your account currency, with purchases starting at five sends. Paid credits never expire. You don’t need to subscribe, and a low balance never starts an automatic purchase.